Role OverviewThe Workplace Experience Coordinator is the connective tissue of Burton's Burlington, VT headquarters. This role is simultaneously the first face employees and visitors encounter and a behind-the-scenes operator who keeps recurring programs, company events, and the daily rhythm of the office running without disruption. It is a high-volume, high-variety position that requires equal parts operational precision, relationship-building, and proactive problem-solving. Temporary Opening: July - October 2026 Key ResponsibilitiesCatering Program Management: Own and execute Burton's recurring catering program — Tuesday lunches and Thursday breakfasts — across approximately 48 weeks per year. This is a fully managed operational program, not a scheduling task. Plan, coordinate, and execute biweekly catering within approved annual budget parametersProcess invoices accurately and on time; prevent and escalate delays proactivelyEvaluate and onboard 1–2 new vendors per year with documented backup alternativesIdentify and communicate contingency solutions when disruptions occurMaintain vendor relationships and ensure all accounts are correctly set up in Concur Event Support & Ownership: Contribute meaningfully to major Burton company events year-round and serve as the primary owner of the Summer Event Series from planning through execution. Own the Summer Event Series end-to-end: logistics, budget, coordination, and post-event debriefSupport major annual events (Bolton Night, Holiday Stroll, Company Meetings, GTM Weeks, etc.) across planning, logistics, setup, and breakdownContribute proactive brainstorm ideas at each event cyclePartner cross-functionally with Executive Assistants, Events, Activation, and Grassroots teams within agreed timelines Guest & Visitor Experience: Serve as the first point of contact for all guests, candidates, and visitors to Burlington HQ. Execute visitor check-in and badging consistently and accuratelyMaintain a welcoming, professional front desk presence at all timesRepresent Burton's culture in every interaction Building Operations & Ambiance: Maintain the physical environment of the office to ensure a clean, well-stocked, and functional workspace. Keep lobby, kitchen, and common areas maintained to standard dailyPlace weekly supply orders reliably; identify and resolve stock issues proactivelyProcess vendor payments on time; escalate potential delays before they become overdue Administrative Support Provide accurate, timely administrative support across select recurring programs.Manage New Rider Program gear with high accuracy across selection, tracking, and distributionMaintain the fan mail wall with monthly updates; fulfill sticker requests without backlog QualificationsRequired 2+ years of experience in office coordination, administrative, or hospitality roleDemonstrated ability to manage multiple concurrent workstreams without dropping detailsExperience managing vendor relationships and processing invoices or expense reportsStrong organizational skills with a proactive, solutions-first approachProfessional interpersonal skills and the ability to represent the company to external guestsComfort working in a fast-paced environment with shifting priorities and high daily volumeProficiency in Microsoft Office Suite and expense management tools (e.g., Concur or similar)Discretion when handling confidential information Preferred Experience supporting or coordinating company events, including logistics and on-site executionBackground in catering coordination, food & beverage, or vendor managementFamiliarity with action sports, outdoor industry, or lifestyle brand environmentsExperience working with cross-functional teams including HR, Marketing, or Executive leadership What Success Looks LikeIn this role, success isn't measured by a single project — it's measured by the cumulative, consistent reliability of dozens of moving parts. The ideal candidate is someone who takes ownership without being asked, communicates proactively when constraints arise, and understands that their work directly shapes the daily experience of everyone in the building. A significant portion of Burton's internal culture and employee experience runs through this role. We're looking for someone who takes that seriously.