Executive Assistant or Sr. Executive Assistant – Office of the Chief Marketing Officer

Please note that we do not offer visa sponsorship for this position.

Summary

In this role, you will provide executive-level administrative support to the leaders of our Distribution and Marketing teams. In addition, you will be responsible for assisting in planning, organizing, and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external agencies and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgment, communication, and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together. Mentorship and professional development opportunities will be provided to support your growth in this role.

Key Responsibilities

• Provides timely and effective administrative support and assistance to Distribution leadership, their teams, and other critical roles within the Office of the Chief Marketing Officer (OCMO).
• Develops a foundational understanding of both Channel and Company models of culture and business structures.
• Serves as a liaison between departments within the OCMO and National Life, as well as external customers; assists in the overall effectiveness of relationship management, acting as partner and point-person to coordinate and facilitate communication between groups.
• Supports the coordination of demanding schedules for executive leaders, including arranging meetings, conferences, preparing agendas, coordinating travel arrangements, and related logistics, as well as preparing timely and accurate business travel expense reports.
• Assists the Office of the Chief Marketing Officer leadership team with channel-wide communication, event coordination, and information flow.
• Assists in preparing presentations and related materials; ensures that presentations are clear, succinct, and aligned with OCMO strategy.
• Supports leaders in planning, communicating, and coordinating strategic projects including but not limited to:
• Attending and documenting planning conversations related to strategic project development.
• Managing communication efforts and tracking project milestones.
• Planning, organizing and facilitating team meetings as needed.
• Supporting the onboarding of new hires.
• Drafts special communications and letters to our Home Office associates, Field associates, and customers; also assists with drafting Company-level communications specific to the Distribution Business.
• Positive and supportive member of the Executive Assistant Team; provides backup to other Distribution and CEO EAs as needed.
• Other duties as assigned by the leaders within Distribution, including participation in special projects and/or transformation teams as needed to meet business needs.

Job Requirements

• Bachelor’s degree in Administration or equivalent years of job experience or certification.
• The ideal candidate should have administrative experience supporting senior leadership, with a willingness to grow into more senior administrative roles.
• Experience in the financial services industry (preferably in a life insurance company setting) or comparable industry experience is a plus.
• Must have strong interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy and the ability to interact effectively with all levels of employees, customers, and vendors.
• Must have strong verbal, written, and phone communication skills.
• Must demonstrate initiative and the ability to work independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion while seeking guidance when needed.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or the ability to learn company systems quickly.
• Must be able to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.
• Must be willing and available to work the hours necessary to meet the demands of the business.
• Demonstrates a commitment to quality and attention to detail.
• Exposure to project coordination or event planning with a desire to develop in this area.
• Must be able to pass a background check.

Benefits

• Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!