Assistant Commercial Project Manager

Benefits

Pulled from the full job description

Full job description

The Assistant Commercial Project Manager (ACPM) serves as the indispensable link between the project's financial objectives and its daily execution. This role provides high-level support to the Project Manager, ensuring rigorous compliance with all contractual and financial standards, maintaining meticulous document control, and driving the project closeout process to guarantee profitability and high client satisfaction.

Key Responsibilities & Focus Areas

1. Financial Control and Cost Management

• Assist in establishing and maintaining effective Cost Control Systems by performing cost identification and cost accumulation for contracts.
• Support the overall management of job profitability by reviewing project costs, ensuring proper job cost coding, and minimizing waste to avoid expensive mistakes.
• Help manage financial commitments and monitor Cost vs. Cash Flow to minimize the project’s financial impact.
• Review subcontractor payment applications and invoices against work performed, ensuring they are accurately tied back to the project budget and Schedule of Values.

2. Rigid Documentation Control and Compliance

• Contractual Compliance: Ensure a complete and up-to-date master file of all Contract Documents, Drawings, and Specifications, managing and updating logs for Requests for Information (RFIs) and submittals to prevent field delays.
• Change Management: Support the process for identifying Changes to the Scope of Work and assist in drafting and tracking Change Orders (Subcontractor Change Requests).
• Verify that all extras/changes meet the preconditions for cost recovery, including requiring a written change directive and proper notice of a change.
• Ensure the strict segregation of extra work costs from base contract work in accounting records.
• Reporting: Monitor, log, and track all Daily Reports and subcontractor field records. Prepare frequent Cost Reporting Requirements and Project Progress Reports to ensure cost and schedule visibility.
• Administrative Oversight: Maintain documentation for administrative responsibilities that affect the project, such as Insurance, Legal, and adherence to Local Codes and Regulations.

3. Project Execution and Customer Satisfaction (Start-to-Finish)

• Project Support: Work with the Project Manager to execute the project plan and ensure compliance with schedule adherence.
• Quality Management: Support the use of Total Quality Management (TQM) principles by focusing on Customer Wants and continuously improving processes.
• Field Coordination: Act as the critical link between the office and field personnel, ensuring that all parties have the latest information and that coordinated, timely delivery of project materials occurs.

4. Closeout Management and Warranties

• Proactive Closeout: Lead the project closeout process, assembling all required documentation (As-Builts, Operation & Maintenance manuals, and Warranties) well in advance of project completion.
• Final Compliance: Manage the punch list process to drive the completion of all items. Verify subcontractor compliance with all closeout, lien waiver, and final payment requirements before processing final payments.
• Warranties: Manage the project’s warranty documentation, which is a key item under the Legal Issues section of the contract.

Required Qualifications and Skills

• Knowledge: Strong understanding of construction plans, specifications, and contract documents; a foundational understanding of contract types, such as Fixed-Price or Cost-Plus-Fee.
• Technical Proficiency: High proficiency in construction management software (e.g., Procore) and MS Office, especially Excel, for financial tracking and reporting.
• Skills: Strong organizational and communication skills, with an acute ability to multitask and manage meticulous record-keeping.
• Education/Experience: 2–5 years of relevant construction management experience; Bachelor’s degree in Construction Management or a related field (e.g., Engineering, Accounting, Finance) is preferred.

Performance Indicators for Success

• Compliance: Maintained 100% compliance with contract documentation, safety, and project reporting requirements.
• Financial Integrity: Accurate and timely preparation of all Change Order documentation, ensuring all cost recovery preconditions are met.
• Client Relations: Successful achievement of key project objectives, including Client Satisfaction.
• Closeout: Timely and complete submission of all closeout documentation, achieving a zero-defect status.

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Work Location: In person