EXECUTIVE ASSISTANT - CONSTRUCTION INDUSTRY

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We are seeking a high-energy Executive Assistant to support our CEO in daily operations of our growing company. This role requires an individual who can match the pace and intensity of our fast-moving business while maintaining professionalism and efficiency.

KEY RESPONSIBILITIES:

Executive Support & Administration • Manage complex, ever-changing calendar with multiple priorities, client meetings, site visits, and industry events • Coordinate travel arrangements with detailed itineraries • Prepare executive correspondence, presentations, and reports with meticulous attention to detail • Screen and prioritize communications, ensuring critical matters receive immediate attention • Maintain confidential files and sensitive business information with absolute discretion

Project & Task Management • Track and monitor multiple concurrent projects using project management systems • Maintain task lists with deadlines and status updates • Follow up on action items from meetings and ensure timely completion • Coordinate cross-departmental initiatives and communications • Implement and maintain organizational systems for maximum efficiency

Client Relations & Communication • Serve as primary point of contact for high-value clients and industry partners • Handle phone communications with professionalism and sales-oriented approach • Coordinate client meetings, site visits, and entertainment activities • Prepare client materials and presentations that reflect company excellence • Support business development activities and relationship management

Technology & Systems • Utilize advanced features of Google Office Suite, project management software, and CRM systems • Create spreadsheets, databases, and tracking systems • Research and implement new technologies to improve operational efficiency • Manage digital filing systems and ensure data accuracy across platforms • Support CEO with technology needs and troubleshooting

REQUIRED QUALIFICATIONS:

Education & Experience • strong academic record • experience not necessary, willing to train the right candidate • Proven track record of supporting C-level executives in fast-paced environments a plus!

Core Competencies • Exceptional organizational skills with ability to prioritize competing demands • Advanced computer proficiency • Outstanding verbal and written communication skills • Natural sales aptitude and relationship-building abilities • Ability to maintain composure under pressure while managing multiple urgent priorities • Strong analytical and problem-solving capabilities • Absolute discretion and professional judgment

Personal Attributes • Type A personality with high energy and drive to excel • Proactive mindset with ability to anticipate needs and solve problems independently • Detail-oriented approach with commitment to accuracy and follow-through • Adaptable and flexible in rapidly changing environment • Professional presence suitable for client and investor interactions • Strong work ethic and dedication to supporting executive success

We are looking for someone who thrives in challenging environments and takes pride in exceptional performance. This position requires the highest level of professionalism, confidentiality, and commitment to excellence. Only candidates who can demonstrate the ability to operate at this level should apply.

$25 per hour with fast track to management, $100,000 in 2 years.

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)

Ability to Commute:

• Colchester, VT 05446 (Required)

Ability to Relocate:

• Colchester, VT 05446: Relocate before starting work (Required)

Work Location: In person