For one weekend every year in June, Middlebury alumni are invited to back to campus for Reunion Weekend to reunite with their classmates to remember and celebrate their four years at Middlebury. Reunion offers an opportunity to meet and connect with alumni from around the world!

The Alumni Engagement team hires students to be Ambassadors and Deputies to help create a welcoming atmosphere for alumni. We are looking for students with strong leadership skills to fill several Reunion Deputy positions. The Deputies are hired to assist in preparing for Reunion Weekend 2026, June 4-7, and are also expected to work long hours during the weekend and assist with cleaning up the week after Reunion.

Deputies will work Wednesday, May 27 through Wednesday, June 10, 2026 to prepare for the weekend festivities, staff various events, delegate tasks to Ambassadors, provide excellent customer service to alumni throughout the weekend, and assist with cleanup.

This is a Middlebury student Level B position paying $14.95 per hour.

Core Responsibilities:

All Deputies

• Must be social and professional with alumni! Talk to them about your experiences at Midd, be friendly, and accessible throughout the weekend.

• Work well in a fast-paced environment with a team.

• Communicate effectively with Advancement staff, campus partners, and alumni.

• Answer phones and distribute messages as needed.

• Assist other Deputies and Advancement staff in preparation for, during, and clean-up after Reunion Weekend.

• High level of attention to detail, organization, flexibility, and problem solving.

• Maintain a clean and organized space at Reunion Headquarters (Crest Room) or other assigned locations.

Housing & Registration Co-Deputies

• Point persons for Housing for Reunion Weekend.

• Know which dorms are being used, including which classes are assigned to each dorm and overflow availability.

• Double check housing assignments and prepare final documents for Class Headquarters staff.

• Understand check-in process and room access in order to train Ambassadors and answer questions.

• Troubleshoot room issues, which may include room and building codes that don’t work, reassigning guests to different room(s), and accommodating special requests when appropriate.

• Coordinate with your partner to:

• Track changes of room availability, including when alumni cancel, in coordination with your partner.

• Review registration report to understand available packages, high volume check-in times, and housing needs in conjunction with your partner.

• Work with the Program Support Manager or other venue manager on overseeing walk-in registration logistics and other administrative tasks.

• Manage the preparation and distribution of registration packets.

• HQ/Class Binders – coordinate with Inventory Deputy to produce or obtain materials about events and services pertinent to each class, including attendance lists by class year.

• Function as the primary Housing/Registration staff at the main check-in location for most classes.

Office Co-Deputies

• Monitor the alumni inbox for messages related to Reunion, and ensure accurate tracking of cancellations, refund requests, and distribution of other inquiries.

• Inform Housing/Registration Deputies of cancellations for updating available housing.

• Serve as point on answering phones during the weekend and distributing messages as needed.

• Process walk-in registrations at the Crest Room, and train other staff as needed for coverage during busy times and breaks.

• Assist the Alumni Engagement team with ensuring the Crest Room is staffed at all times, monitoring Slack, and troubleshooting issues as they arise.

Inventory Co-Deputies

• Oversee all Inventory needs for Reunion

• Organize materials for each event, with instructions, to ensure staff are equipped for a successful event.

• Coordinate with Transportation Deputy and assigned Ambassadors to transport materials to and from the Main Reunion Headquarters in McCullough.

• Be proactive about delivering materials to events yourself when you notice materials are not picked up.

• Create Posters/Signage – develop or update signage and provide every HQ and event staff with directions on what signs they should have and where to hang them.

• Prepare HQ/Class Binders – coordinate with Housing/Registration Deputies to produce or obtain materials about events and services pertinent to each class, including attendance lists by class year and Campus Shuttle schedule.

• Prepare HQ Bins – includes programs, yearbooks, parking passes, access cards, lanyards, maps, registration packets, etc. (varies by class year)

• Inventory Class Banners – make sure we have one for each class and they are in good condition. There are two types of banners:

• Felt/handmade banners to be hung in the Chapel by Facilities

• Blue/White vinyl banners to be used for the Parade

• Post-Reunion Clean-Up – with the assistance of other deputies and Alumni Engagement Staff, take lead on ensuring all the reusable or unused items are cleaned, packed, and labeled well so they can be found for the next Reunion.

Transportation/HQ Deputies

• Manage Transportation needs throughout the Weekend:

• Point people on all things Transportation for Reunion Weekend.

• Familiarize yourself with the transportation staffing schedule.

• Ensure that there are enough golf-cart and van drivers for high volume event times, inventory runs, and the Campus Shuttle.

• Review registration report for accessibility needs to help anticipate needs and requests.

• Update shuttle schedule if needed and circulate to appropriate staff, including Inventory Deputy for HQ/Class Binders.

• Coordinate with Inventory Deputies and assigned Ambassadors for delivery and pick-up of supplies for various events.

• Ensure special requests for transportation needs are handled promptly and with care.

• Manage check-in/check-out process of vehicle keys and oversee all drivers.

• Support other Deputies and Alumni Engagement Staff as needed or requested.

• Headquarters (HQ)

• Oversee the restocking of Class Headquarters snacks and other needs as they arise.

Student Employment Eligibility:

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Student are not eligible to work remotely from International locations.

Hour Limitations:

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students: Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.

Interested applicants ask for an interview by the Program Support Manager or by the Reunion Ambassador Coordinator. Contact Elaine Markey at emarkey@middlebury.edu for questions or more information about the position.